Time clock systems sometimes known as a clock card, punch clock or time recorder helps payroll track the number of hours worked by an employee. There are several types of time clock systems such as mechanical, self calculating, time and date stamps, software based attendance systems.
Users of mechanical or basic time clock systems insert a time sheet, usually made from thick paper or card, into a slot on the clock. When the system recognises a card has been inserted, the machine will then print the day and time on the card. The time sheet is the official record of the hours worked by an employee and payroll uses this sheet to calculate the employees pay.
Some basic time clock systems requires the employee or user to press a button to stamp the card. Although this is an effective method to record time, common issues include overstamping where one date/time has been stamped over another. The time sheets also relies on accurate recording by the user as the employee is responsible for lining up the card correctly before punching. Self calculating machines add up the total time recorded making it easier for payroll to calculate hours worked at the end of each shift.
Time clock systems with removable data modules provide a more accurate and reliable attendance system. Time clock systems that are linked to computers to download and retrieve the data allows businesses to store 100s of employee hours. Depending on the amount of data stored in the time clock systems, the information can be efficiently downloaded daily, weekly or monthly by payroll. Accurately recording the hours and storing the names of the workers is one main benefit of removable data modules. Software based time clock systems reduces errors and payroll administration time.
Time clock systems are ideal in commercial environments where time keeping plays an important part of being an efficient and effective business. Portable and hardware time clock systems are commonly used by warehouse or factory employees for payroll purposes. The systems can be used in any work environment whether it’s at a fixed permanent or temporary location, in a vehicle, or remotely at an off-site office.
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